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kantara
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PostPosted: Mon Mar 22, 2004 9:12 pm    Post subject: Email attachments Reply with quote

Hi all

I'm new to OpenOffcie and Linux. Dumb question follows. If I send an OpenOffice document as an email attachhment and the guy receiviing it is running MS office, can he open it?

Thanks
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erikanderson3
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PostPosted: Mon Mar 22, 2004 9:29 pm    Post subject: Reply with quote

Not a dumb question -- As my old bio teacher used to say, no question is dumb if you don't know the answer. Wink

And the answer is:

If you saved your document in .doc format, then great, your email pen pal will be able to open it just fine. If it's in the OOo native .sxw format, they won't be able to see much. You can use just about any old zip program to unzip the .sxw file, and then a text editor (I think even Word) to view the xml files within, sans WYSIWYG formatting, of course.

Bear in mind, though, that the MS Word export is not perfect -- complicated layouts will look different in Word than they do in Writer. Things should still be perfectly legible, however. Smile

If you need the formatting to be rock solid, and the end user doesn't need direct access to the text (i.e. for editing), then I strongly suggest you save to pdf format, as that's the only one practically guaranteed to look right on the other end (unless of course your friend can also be persuaded to install OOo Very Happy ).

HTH,

Erik
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PostPosted: Mon Mar 22, 2004 9:51 pm    Post subject: Reply with quote

Great!!

Thanks for that.
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antonbijl
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PostPosted: Mon Mar 22, 2004 11:59 pm    Post subject: Reply with quote

I would also suggest that if you only want your friend to read the document (and not edit) that pdf might be a good format to use, since OOo features a nice pdf export filter. In that case your friend will need to have a pdf viewer like Adobe Reader, but most people have this.

HTH

Anton
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Gerhard_Wien
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PostPosted: Wed Mar 24, 2004 7:32 am    Post subject: Reply with quote

Pdf is great, if the recipiant just has to "see" the document. BUT you can't edit a pdf-file.

If you work together with people that (still ?) use ms-office, convert your files to the rtf-format (Menu: "save as", the select "rtf" as document type).
You can even set "rtf" as your default type. Make the people, that send YOU files, also convert theire doc-files to "rtf" when sending them.

Gerhard
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8daysaweek.co.uk
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PostPosted: Wed Mar 24, 2004 12:11 pm    Post subject: Reply with quote

The drawback with using .rtf format is that any images in the document are not saved embedded in it, but are saved as separate files...

See these previous threads:
http://www.oooforum.org/forum/viewtopic.php?t=4830&highlight=rtf+pictures
http://www.oooforum.org/forum/viewtopic.php?t=523&highlight=rtf+pictures

...worth bearing in mind if you take up Gerhard's suggestion.

BFN,
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Gerhard_Wien
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PostPosted: Fri Mar 26, 2004 3:48 am    Post subject: Reply with quote

James is right!
You must send those pictures together with the file. Beware: its not only pictures but also logos or things like that you might use in the header/footer or as watermarks.

Gerhard
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Gabor
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PostPosted: Fri Mar 26, 2004 6:37 am    Post subject: characters Reply with quote

Furthermore, if you use a language which has accented characters they will most likely appear as Tahoma instead of the original font is you save as RTF an the open in Word. If you save as Word this will not happen.

Furthermore, the top margins will largely increase if the file is saved in RTF, and most likely page numbering will be lost.

I have insisted on using rtf for over half a year but I had to give up.
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Kaaredyret
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PostPosted: Fri Mar 26, 2004 8:31 am    Post subject: Reply with quote

Don't use the RTF filter in OpenOffice or StarOffice unless you have no choice.

The OpenOffice RTF import/export filters uses some older definition of RTF, that nothing I have come across supports. I even saw the programmer behind AbiWords RTF import in the RTF-issue on OpenOffice.org, complaining about the OpenOffice.org programmers use of an old RTF standard.

RTF specs provides two different ways to insert pictures in an rtf doc, both inline and in a separate file. In the real world with real users, everybody prefers inline images, perhaps linked images are fine for huge documents though.

Beware: if you receive a RTF file witn inline images from sombydy, OOo will strip out the image and save it as a linked file. Not good id you need to send the file back to the sender, eh?

The OOo team really got response on this one, the RTF filter will be improved in OOo 2.0!
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J. Till
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PostPosted: Mon Mar 29, 2004 6:46 am    Post subject: Macro for .doc email attachment Reply with quote

There is a macro for sending a .doc email attachment.
http://www.ooomacros.org/user.php
I have not tried it yet.
J. Till
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