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Collaborative editing

 
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hop-frog
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Joined: 22 Jul 2004
Posts: 74

PostPosted: Tue Dec 23, 2008 4:53 pm    Post subject: Collaborative editing Reply with quote

Hello~

I often have to collaborate with other people to make a document, for example: a test paper for one class taught by many teachers. I'm usually placed in charge of putting all of the material from different authors into one document, applying the formatting, and editing.

Of course, after I put it together and edit it, I like to send it back to the various authors, so they can check my edits and apply final edits themselves. If have to put those final edits back together and submit it for approval and printing.

Of course, they don't use OpenOffice.org, they all use MS Word.

I've found 3 ways to have them edit, but none work so well...

  1. Send them the file as a DOC. Then they edit and send it back. The formatting does not show up right on their computer. The fonts do not show up right. In a 20 page file, it is really hard to see what parts they changed. They make formatting changes (I don't want to upset them by ignoring those).
  2. Send them the file as a PDF. Then they send an E-mail with a list of edits. This is too much work for them.
  3. Send them the file as a TXT. Then they send me a TXT. I use DIFF, which lists the differences and very quickly edit the document. They don't like working with a TXT.
There must be a better way...

~~~
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David
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Joined: 24 Oct 2003
Posts: 5668
Location: Canada

PostPosted: Tue Dec 23, 2008 7:35 pm    Post subject: Reply with quote

Quote:
There must be a better way...

~~~


There is. Suggest that they use OpenOffice for this purpose. They can still keep their MS software installed if they insist.

David.
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metrofax
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Joined: 13 Oct 2008
Posts: 4
Location: Seattle, WA

PostPosted: Tue Dec 23, 2008 9:47 pm    Post subject: Have you thought of .. Reply with quote

Don't get me wrong - I'm a strong OpenOffice advocate but have you thought of using Google docs for this purpose.

Sounds like to tool for the job.
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Chris Haycox
Metri Hi Speed email fax provider with small business fax solutions and corporate packages.
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Robert Tucker
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Joined: 16 Aug 2004
Posts: 3407
Location: Manchester UK

PostPosted: Wed Dec 24, 2008 3:58 am    Post subject: Reply with quote

O3Spaces?

Don't know quite whether it will do what you want or whether it will be too heavy for what you need.
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OpenOffice 4.0.0 and LibreOffice 4.x.x on Fedora 20, Ubuntu 13.10, Windows 8.1 Preview (Triple Boot)
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Warrick Nelson
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Joined: 04 May 2004
Posts: 203
Location: Christchurch, New Zealand

PostPosted: Fri Dec 26, 2008 7:42 pm    Post subject: Reply with quote

Ask them to enable Track Changes in Word. They come back into Writer sometimes a bit strange, but still highlight what has been changed. Under Tools>Track Changes.

In Writer under Edit>Changes
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