OpenOffice.org Forum at OOoForum.orgThe OpenOffice.org Forum
 
 [Home]   [FAQ]   [Search]   [Memberlist]   [Usergroups]   [Register
 [Profile]   [Log in to check your private messages]   [Log in

Change tracking problems with Word documents SOLVED

 
Post new topic   Reply to topic    OOoForum.org Forum Index -> OpenOffice.org Writer
View previous topic :: View next topic  
Author Message
DVB
Power User
Power User


Joined: 01 Feb 2008
Posts: 99

PostPosted: Thu Jun 07, 2012 3:59 am    Post subject: Change tracking problems with Word documents SOLVED Reply with quote

My publishers have sent me the copy-edited text of my next book with change tracking. Unfortunately their original is Word 2007. OOo 3.3's list of other formats includes Word 97/2000/XP and the earlier Word 95 and Word 6.0, but not Word 2007.
There are two major formatting problems.

1. All the comments are clumped together in a long list on the right hand side, every time there's a comment. There's a line pointing to the relevant place in the text each time, but the other end of the line always points to the first of the clump of comments. As we're talking about an academic book, you can imagine the clump of comments is quite long, even in individual chapter files. I remember meeting this problem once before, but I can't remember how it was resolved.

2. Although most of the time changes show up correctly (green underlined for insertions, red crossed-out for deletions, etc), every now and then a huge chunk of text several pages long (in one case over half a chapter) appears as green underlined or red crossed-out -- and within those chunks no other editing changes are shown.

The first problem is a pain, but copable with. The second completely defeats the point of tracked changes.

Has anyone else encountered similar problems -- and more importantly, found ways to fix them? My copy-editor is suggesting that I use Word to edit the text, but that isn't an option.

If anyone can help -- thank you!


Last edited by DVB on Thu Jun 07, 2012 10:46 am; edited 1 time in total
Back to top
View user's profile Send private message
jrkrideau
Super User
Super User


Joined: 08 Aug 2005
Posts: 6732
Location: Kingston ON Canada

PostPosted: Thu Jun 07, 2012 8:06 am    Post subject: Re: Change tracking problems with Word documents Reply with quote

DVB wrote:
My publishers have sent me the copy-edited text of my next book with change tracking. Unfortunately their original is Word 2007. OOo 3.3's list of other formats includes Word 97/2000/XP and the earlier Word 95 and Word 6.0, but not Word 2007.
There are two major formatting problems.

1. All the comments are clumped together in a long list on the right hand side, every time there's a comment. There's a line pointing to the relevant place in the text each time, but the other end of the line always points to the first of the clump of comments. As we're talking about an academic book, you can imagine the clump of comments is quite long, even in individual chapter files. I remember meeting this problem once before, but I can't remember how it was resolved.

2. Although most of the time changes show up correctly (green underlined for insertions, red crossed-out for deletions, etc), every now and then a huge chunk of text several pages long (in one case over half a chapter) appears as green underlined or red crossed-out -- and within those chunks no other editing changes are shown.

The first problem is a pain, but copable with. The second completely defeats the point of tracked changes.

Has anyone else encountered similar problems -- and more importantly, found ways to fix them? My copy-editor is suggesting that I use Word to edit the text, but that isn't an option.

If anyone can help -- thank you!


Have them send you the file in Word 97/2000/XP.

Otherwise you may find that LibreOffice will read the file.
_________________
jrkrideau
Kingston ON Canada
Currently using Windows 7 & OOo 3.4.0 and Ubuntu 12.04 & LibreOffice 3.5.2.2
Back to top
View user's profile Send private message
DVB
Power User
Power User


Joined: 01 Feb 2008
Posts: 99

PostPosted: Thu Jun 07, 2012 8:25 am    Post subject: Reply with quote

Thanks -- I'll ask them to, and hope that that solves it.

I've kept wondering about switching to LibreOffice, but haven't been able to find out enough about it to make the decision.

I'm planning to upgrade to OOo 3.4 -- but not until they include a British dictionary!
Back to top
View user's profile Send private message
DVB
Power User
Power User


Joined: 01 Feb 2008
Posts: 99

PostPosted: Thu Jun 07, 2012 10:45 am    Post subject: Reply with quote

Postscript:

Your response came just before I took a break for dinner: I came back and was about to ask if he could send the files in Word 97/2000/XP (ie .doc format)-- and discover he's already done it. And it's solved both problems on all the files.

At least now we know that OpenOffice doesn't like Word 2007's .docx files...
Back to top
View user's profile Send private message
jrkrideau
Super User
Super User


Joined: 08 Aug 2005
Posts: 6732
Location: Kingston ON Canada

PostPosted: Fri Jun 08, 2012 6:44 am    Post subject: Reply with quote

DVB wrote:
Postscript:

At least now we know that OpenOffice doesn't like Word 2007's .docx files...


I think its more that Word 2007 hates OpenOffice.org.

It's good to hear that the solution did work.
_________________
jrkrideau
Kingston ON Canada
Currently using Windows 7 & OOo 3.4.0 and Ubuntu 12.04 & LibreOffice 3.5.2.2
Back to top
View user's profile Send private message
DVB
Power User
Power User


Joined: 01 Feb 2008
Posts: 99

PostPosted: Fri Jun 08, 2012 7:04 am    Post subject: Reply with quote

jrkrideau wrote:
DVB wrote:
Postscript:

At least now we know that OpenOffice doesn't like Word 2007's .docx files...


I think its more that Word 2007 hates OpenOffice.org.

It's good to hear that the solution did work.

Laughing
Thanks for your help again. If you're interested I'll send you a note when the book's published in Dec/Jan -- I don't know if Sociology of Religion is your cup of tea...
Back to top
View user's profile Send private message
jrkrideau
Super User
Super User


Joined: 08 Aug 2005
Posts: 6732
Location: Kingston ON Canada

PostPosted: Fri Jun 08, 2012 9:12 am    Post subject: Reply with quote

DVB wrote:
jrkrideau wrote:
DVB wrote:
Postscript:

At least now we know that OpenOffice doesn't like Word 2007's .docx files...


I think its more that Word 2007 hates OpenOffice.org.

It's good to hear that the solution did work.

Laughing
Thanks for your help again. If you're interested I'll send you a note when the book's published in Dec/Jan -- I don't know if Sociology of Religion is your cup of tea...


Not really but I'd be interested in at least seeing it.
_________________
jrkrideau
Kingston ON Canada
Currently using Windows 7 & OOo 3.4.0 and Ubuntu 12.04 & LibreOffice 3.5.2.2
Back to top
View user's profile Send private message
Display posts from previous:   
Post new topic   Reply to topic    OOoForum.org Forum Index -> OpenOffice.org Writer All times are GMT - 8 Hours
Page 1 of 1

 
Jump to:  
You cannot post new topics in this forum
You cannot reply to topics in this forum
You cannot edit your posts in this forum
You cannot delete your posts in this forum
You cannot vote in polls in this forum


Powered by phpBB © 2001, 2005 phpBB Group