continuos page numbering through different sections[SOLVED?]

aimar · General User Joined: 21 May 2009 Posts: 7

Hi,
I have inserted different sections (they are different files) into a file (as a master document)
The problem is that I am not able to get a continuos page numbering through all the "master" file. The page number starts counting from 1 each time a new section starts.
Thank you.

JohnV · Posted: Thu May 21, 2009 9:04 am Post subject:

This is hard to do with the limited information provided but I'll give it a shot.

Say each section is a chapter and you use the Heading 1 paragraph style for your chapter titles. Do F11 to open the Stylist, right click Heading 1, select Modify, click the Text Flow tab and look at the Breaks section. If both check boxes are checked and the page number is set to 1 then change it to zero.

aimar · General User Joined: 21 May 2009 Posts: 7

I insert different files in which and you are right, I use Heading 1 for each title. I had both check boxes unchecked in the heading 1 Paragraph Style type.
I checked both and leva the number as 0, but now I had a blank page before each "chapter" and the page numbering keeps startinf from 1 in each section (now in each blank page).

BillP · Super User Joined: 07 Jan 2006 Posts: 2702

I think you have some direct formatting in the individual headings which is causing the numbering to restart. Open the individual chapter files, select the heading, and press CTRL+M or select Format > Default Formatting to remove the direct formatting. Save the files and reopen the master document to see if the page numbering is continuous.

JohnV · Posted: Fri May 22, 2009 7:20 am Post subject:

BillP,

That's an interest thought but I don't think it's the problem because the Heading 1 paragraph style in the Master Doc overrides that of any sub-document.

Not being real sure about this I created a one page Chapter 1 and Chapter 2 an used direct formatting in 2 to start at page 1. The numbering in the MD is continuous.

If aimar, in fact, edited the Heading 1 style in the Master Document to start page numbering at zero then something else is going on. I have no idea what.

aimar · General User Joined: 21 May 2009 Posts: 7

John V, I didn't understand what you mean when said that used direct formatting in Chapter 2 to start at page 1. Are these chapters, files inserted as sections?

Anyway, I didn't edit anything in the Master Document. I edited the text and styles (heading 1, and so on) in each individual file.

I had save two files with some text without modifying any style, and inserted in a new file. The numbering is continuous. Correct. So why I am not able to do it with the other files. Do I have to write all without styles and apply them in the Master Document?

I wanted to have the master document to gather all the chapters of my PhD, and number it continuous and make a table of contents automatically, but editing only each separated file because they are quite big.

Thank you for your help

JohnV · Posted: Fri May 22, 2009 7:58 am Post subject:

aimar,

Rule number 1 in using a Master Document is the all styles in the MD will override the same styles in inserted documents.

Go the the MD and edit is Heading 1 style and see if that fixes your problem.

aimar · General User Joined: 21 May 2009 Posts: 7

Thaks a lot John V. If fact, I had protected all the inserted sections in the main file, so could not change anything, but the header and footer.

But I have started again writing the text in new files and inserting them in a main one, step by step. At first only text, then modifying the styles in the initial files, then giving headers an footers, and so on and have no problem. It works. Don't know where was my mistake.

Thank you anyway.

BillP · Super User Joined: 07 Jan 2006 Posts: 2702

JohnV,

aimar · General User Joined: 21 May 2009 Posts: 7

Sorry, for not answering. Quite busy.
I am having troubles while uploading to mediafire. Actually the upload process doesn't start.
I will upload somewhere ASAP to let you check them.
aimar

JohnV · Posted: Wed May 27, 2009 11:42 am Post subject:

BillP,

You are correct, numbering is not continuous.

I thought I posted this back on May 22.

aimar · General User Joined: 21 May 2009 Posts: 7

sorry again for being late
couldn't upload the file to mediafire. I did in rapidshare
This is the link

http://rapidshare.com/files/240368907/numbering.html
MD5: E9E32288FD968BFC6BEC9580E073842B

I told you that I started again, step by step, with new files, and this time had not that problem. Perhaps the new files could help to find the difference.

Thank you

BillP · Super User Joined: 07 Jan 2006 Posts: 2702

I see the problem. There is a page break before the first empty paragraph of each document with page number specified to restart at "1". Unfortunately, I assumed that the heading would be the first paragraph when I said to remove the direct formatting from the heading. I should have said to remove the direct formatting from the first paragraph.